CRM

The Best 10 CRMs for Consultants in 2025 (with use cases)

The Best 10 CRMs for Consultants in 2025 (with use cases)

The Best 10 CRMs for Consultants in 2025 (with use cases)

Oct 6, 2025

Oct 6, 2025

👋 What’s up Breakcolders!

Consulting is one of the most rewarding careers out there. You help businesses grow and thrive — all while building a great living for yourself. But let’s be real: it’s not all sunshine and rainbows.

Consulting firms thrive on repeat business and referrals. That means constantly staying top-of-mind: remembering birthdays, checking in with current and potential clients, and always keeping your pipeline full.

Managing and nurturing relationships is a full-time job in itself — especially when you’re juggling multiple clients at different stages of the sales process. So how do you stay organized and grow your revenue? Simple: invest in a CRM.

In this article, we’ll break down the key benefits of using a CRM in consulting — and share our top picks for the best CRMs for consultants.

🤔 Why Do Consultants Need a CRM?

✅ Key Benefits of Using a CRM

Choosing the right CRM can have a major impact on your consulting business. The right system offers a wide range of benefits, including:

🧠 Customer Retention

Beyond automating tedious daily tasks, CRMs help you capture and track the small-but-important details — birthdays, shared interests, recent interactions — that build lasting client relationships.

Take Breakcold, for example. Our built-in Engagement Feed helps you stay updated on your clients’ latest news and posts. With just a few clicks, you can interact meaningfully and stay top-of-mind in an authentic, organic way.

🚀 Lead Generation & Management

Whether built-in or powered by third-party integrations, many CRMs can automatically pull key contact info from the web. This helps you identify, organize, and reach out to potential clients more effectively. 

📊 Data Insights & Reporting

From your outreach performance to close rates, most CRMs come packed with analytics tools that help you measure what’s working (and what’s not). This means you can make smarter, data-backed decisions and continuously improve your sales strategy.

Breakcold lets you build the analytics dashboard of your dreams — giving you insight into connection strength, conversation activity, and more.

⚙️ Improved Efficiency & Productivity

From task management and team collaboration to automation tools, CRMs are built to streamline your entire workflow. Less admin, more impact.

💰 Increased Sales & ROI

When your CRM is set up right, closing deals becomes faster and easier — all while keeping your pipeline full and your revenue growing.

Looking for a cheat code to closing deals in 2025 and beyond? Breakcold’s social-selling capabilities might be JUST the tool you need. Check out our demo video to learn more! 

❌ Alternatives I Wouldn't Recommend 

Now it needs to be said that tools like Notion, ClickUp, and Airtable can be more affordable alternatives to CRMs — and for basic task management, they might be all you need.

But here's the thing: at the end of the day, you're essentially using a beefed-up spreadsheet. What you won’t get are the intuitive, sales-focused features and automations that a proper CRM offers — the kind that help you attract the right leads and close better deals.

If task management is your only goal, go for it! But if you need more than just a digital to-do list, it might be time to invest in a CRM that’s actually built for relationship management and growth.

🏆 Top 10 CRMs for Consultants in 2025 

TL;DR: CRM Comparison Chart for Consultants

CRM

Best For

Starting Price

Drawbacks

Free Plan?

Breakcold 

AI-Native Features & Closing Deals

$29

Lacks native calling features

Less Annoying

Simplicity & Affordability

$15

Lacks enterprise-level features

Pipedrive

Sales-Driven Consulting Firms

$19

No native LinkedIn integration

Hubspot CRM

Firms Looking to Scale

$20

Pricing plan + Learning curve

Zoho CRM

Consulting Firms of All Sizes

$20

Onboarding and customization can be complex

Nimble CRM

Marketing Automation

$29.90

Inconsistent lead enrichment 

Capsule CRM

Client Management

$21

Basic feature set

Insightly CRM

Project-Based Consulting

$29

Steep learning curve 

Monday CRM

Customizability

$15

Set up requires a lot of time and effort

Folk

Relationships & Contact Management

$25

Limited reporting features

🥇 Breakcold CRM – AI-Native Features & Closing Deals

Breakcold CRM – Best for AI-Native Features & Closing Deals

Summary

Breakcold is one of the first AI-Native Sales CRMs, built for closing deals in 2025 — not managing spreadsheets like it’s 2015. With AI-powered social selling at its core, Breakcold is lightweight yet powerful, making it ideal for solo consultants and small teams who need to win new clients while deepening existing relationships — all without drowning in manual admin.

🔥 Killer Breakcold Case Studies 🔥

Key Features

  • Vision Builder – Create automated workflows with a simple text prompt or short voice note. No technical skills required — just describe what you want, and Breakcold builds it for you.

  • AI Agents –You can choose a default AI personality or create your own custom one that determines the frequency of CRM tasks and suggested follow-ups.

  • AI Contact Management – Automatically scores and organizes leads into the right lists and groups by analyzing conversations, notes, and activity.

  • AI-Powered Dashboard – Surfaces your most important leads with a self-updating dashboard, complete with reasoning behind each suggestion.

  • AI-Suggested Messages – Generates personalized follow-ups that adapt to your tone of voice and your prospect’s personality.

  • AI Rules & Automations – Set intelligent rules for lead scoring, follow-ups, and deal movement.

  • AI Contact DeduplicationMerges duplicates automatically, saving hours of data cleanup.

  • AI-Powered Data Enrichment – Surfaces verified emails and phone numbers via waterfall enrichment (BetterContact, Apollo.io, Findymail, Wiza).

  • AI Notetaker – Integrates with Otter, Fireflies, TL;DV, and Fathom to log call summaries, transcripts, and follow-up tasks automatically.

  • All-in-One Unified Inbox – Manage conversations from LinkedIn, email, WhatsApp, and Telegram in one place, so you can respond faster and never miss a follow-up.

  • Sales Pipeline Management – Streamline deal progress with customizable workflows and visibility into lead scoring impact.

  • Social Engagement Stream – Like, comment, and engage with your leads’ posts without leaving the CRM — build relationships through meaningful and consistent interactions.

Ratings

G2 - 4.7/5 (116)

Capterra - 4.8/5 (93)

Pros

Cons

  • AI-Native CRM with built-in automation to streamline workflows.

  • Unlimited AI actions for leads — no credit-based restrictions.

  • Unified, user-friendly interface for email, phone, and social (LinkedIn, WhatsApp, Telegram).

  • Comprehensive onboarding resources with how-to videos, flowcharts, and best practices.

  • Responsive and reliable customer support.

  • Limited advanced reporting capabilities compared to other CRMs.

  • No dedicated customer objects (though custom fields are supported).

  • Currently offers 25+ native integrations, with more on the way.


Pricing Plans

Breakcold Pricing Plan

CRM Essentials

CRM Pro

CRM Max

$29/user/mo

$59/user/mo

$99/user/mo

What's included:

  • 25 AI leads included (Unlimited AI Actions)/user

  • Auto-lead movement

  • Auto-task creation

  • AI Lead Processing

All Essentials Features and:

  • 50 AI leads included (unlimited AI actions)/user

  • Auto-lead movement

  • Auto-task creation

  • 1 Social Account (LinkedIn, X, or Whatsapp)

All Pro features and:

  • 200 AI leads included (unlimited AI Actions)/user

  • Auto-lead movement

  • Auto-task creation

  • 3 Social Accounts (LinkedIn, X, or Whatsapp)

Demo Video

🥈 Less Annoying CRM – Best for Simplicity and Affordability

Less Annoying CRM – Best for Simplicity and Affordability

Summary

True to its name, Less Annoying CRM delivers a simple, no-frills solution tailored for small consulting teams. Unlike many CRM platforms that can be bloated or overly complex, it prioritizes ease of use, affordability, and functionality — making it ideal for users who want to spend more time growing their business and less time learning a tool.

That said, its simplicity can be a double-edged sword. As your team or business scales, the lack of advanced or enterprise-level features may start to feel limiting. Still, with a budget-friendly pricing model, it’s hard to complain — especially if you’re just getting started.

Key Features

  • Contact Management – Easily store and organize customer information.

  • Lead Tracking – Stay on top of prospects and deal progress.

  • Email Integration – Connect your email for seamless communication.

  • Task Management – Set reminders and to-dos to stay organized.

  • Calendar Sync – Sync with Google Calendar or Outlook.

  • Third-Party Integrations – Connect with external apps for extended functionality.

  • Collaboration Tools – Share contacts and tasks with your small team.

  • Custom Fields – Tailor your CRM to fit your specific business needs.

  • API Access – For more advanced customization and integration.

  • Simplified Dashboard – Clean, intuitive interface built for non-technical users.

Ratings 

G2 - 4.9/5 (632 reviews)

Capterra - 4.8/5 (633 reviews)

Pros

Cons

  • Extremely user-friendly with a logical, intuitive interface.

  • Single, affordable price point with no hidden fees.

  • Clean and simple — no unnecessary features or bloatware.

  • Highly responsive customer support.

  • Limited integrations compared to larger CRM platforms.

  • May lack advanced features found in more robust, enterprise-level CRMs.


Pricing Plans

Less Annoying CRM Pricing Plan

Less Annoying CRM

$15 per user/month (plus tax) 

Includes:

  • Unlimited contacts and companies

  • Unlimited pipelines

  • Email logging

  • User permissions

  • Unlimited custom fields

  • 25GB of file storage per user

  • Task management

  • Mobile access

  • All features &  free upgrades

Demo Video

🥉 Pipedrive – Best for Sales-Driven Consulting Firms

Pipedrive – Best for Sales-Driven Consulting Firms

Summary

Pipedrive is a user-friendly CRM that helps businesses streamline their sales pipeline, automate repetitive tasks, and track customer interactions with ease. It’s especially well-suited for consultants who need a clear, bird’s-eye view of their pipeline to ensure the right leads are being prioritized and nothing slips through the cracks.

Key Features

  • Pipeline Management – Visualize and manage your entire sales process.

  • Lead Management – Track and nurture leads from discovery to conversion.

  • Automation – Eliminate repetitive tasks with smart automation workflows.

  • Reporting & Analytics – Gain insight into performance with detailed reports.

  • Integrations – Connect with tools like Gmail, Slack, Zoom, and more.

  • Customization – Adapt pipelines, fields, and stages to your business.

  • Mobile App – Manage leads and deals on the go.

Rating

G2 - 4.3/5 (2,445)

Capterra - 4.5/5 (3047)

Pros

Cons

  • Well-structured onboarding materials, including FAQs and videos.

  • Offers a wide range of integrations with third-party tools.

  • Strong automation and AI features that boost productivity.

  • Quick and easy setup with minimal learning curve.

  • User interface can feel dated or unintuitive for some users.

  • No free plan available — paid tiers start quickly.

  • Customer support can be slow or inconsistent.

  • No native LinkedIn integration for lead importing.

  • Some users report occasional bugs and performance issues.

Pricing Plans

Pipedrive Pricing Plan

Essential

Advanced

Professional

$19/user/mo

$34/user/mo

$64/user/mo

Key features:

  • Lead, calendar and pipeline management

  • Seamless data import and 400+ integrations

  • Create activity, deal and contact reports with AI

  • Personalized onboarding

Essential Plan +

  • Full email sync with templates, open and click tracking and group emailing

  • Automations builder, including email sequences

  • Meeting, email and video call scheduling

  • Live chat support

Advanced Plan +

  • AI-powered Sales Assistant and emailing tools

  • Contract and proposal management with e-signatures

  • Streamlined lead routing and team management

  • Revenue forecasts and custom field reporting

  • Extra data entry and data quality settings

Power

Enterprise

$74/user/mo

$99/user/mo

Professional Plan +

  • Project planning, tracking and delivery

  • Increased control of account permissions and visibilities

  • 24/7 live chat support

  • Phone support

Power Plan +

  • Enhanced security preferences

  • Unlimited reports and customizations

  • Maximize the number of automations and email syncs per seat

Demo Video

Hubspot CRM - Best for Firms Looking to Scale

Hubspot CRM - Best for Firms Looking to Scale

Summary

Founded in 2006, HubSpot has long been a leader in helping businesses grow through a platform centered around customer experience. What started as a marketing tool has since evolved into a comprehensive, AI-powered CRM that unites marketing, sales, and customer service in one powerful ecosystem.

If budget isn’t a concern, HubSpot is a great fit for enterprise-level consulting firms that require an all-in-one solution for client retention that runs into the hundreds and thousands. That said, while Hubspot can make a one-man show feel like a circus production, its steep price tag makes it less than ideal for smaller operations. In that case, you might want to explore more budget-friendly options.

Breakcold Case Study: Jeremy Grandillon

Key Features

  • Contact Management – Store and organize contact information with ease, complete with activity tracking and engagement history.

  • Deal & Pipeline Management – Visualize your sales process and track deals through every stage with intuitive pipeline tools.

  • Email Tracking & Automation – Automate follow-ups and get real-time notifications when contacts open or click your emails.

  • Marketing Hub – Run inbound marketing campaigns, create landing pages, automate emails, and manage SEO—all in one place.

  • Sales Hub – Streamline your sales process with tools for outreach, automation, meeting scheduling, and pipeline insights.

  • Service Hub – Deliver great customer service with ticketing, knowledge bases, and customer feedback tools.

Ratings

G2 - 4.4/5 (12,404)

Capterra - 4.5/5 (4362)

Pros

Cons

  • User-friendly interface, ideal for those who aren’t tech-savvy

  • Clean, intuitive platform that’s easy to navigate

  • Flexible pricing plans with customizable options

  • Serves as a reliable single source of truth for customer data
    All-in-one platform that combines marketing, sales, and service tools

  • Pricing may be prohibitive for solopreneurs or very small businesses

  • Some users report a learning curve during onboarding

  • Automation features can be rigid, limiting customization

  • Reporting tools lack depth for advanced analytics

Pricing Plans

Hubspot Pricing Plan

For Individuals & Small Teams

Free Tools

Starter Customer Platform

Professional Customer Platform

$0

$20/user/mo

$1,450/mo

Includes:

  • Free for up to 2 users

  • No credit card required

  • Free Marketing tools

  • Free Sales tools

  • Free Service tools

  • Free Content tools

  • Free Operations tools

  • Free Commerce tools

Includes:

  • Marketing Hub Starter

  • Includes 1,000 marketing contacts

  • Sales Hub Starter

  • Service Hub Starter

  • Content Hub Starter

  • Operations Hub Starter

  • Commerce Hub

Starter Customer Platform, plus:

  • Includes 5 seats

  • Additional seats start at $50/mo

  • Marketing Hub Professional

  • Includes 2,000 marketing contacts

  • Sales Hub Professional

  • Service Hub Professional

  • Content Hub Professional

  • Operations Hub Professional

  • Commerce Hub

Hubspot Pricing Plan

For Businesses & Enterprises

Professional Customer Platform

Enterprise Customer Platform

$1,450/mo

$4,700/mo

Starter Customer Platform, plus:

  • Includes 5 seats

  • Additional seats start at $50/mo

  • Marketing Hub Professional

  • Includes 2,000 marketing contacts

  • Sales Hub Professional

  • Service Hub Professional

  • Content Hub Professional

  • Operations Hub Professional

  • Commerce Hub

Professional Customer Platform, plus:

  • Includes 7 seats

  • Additional seats start at $75/mo

  • Marketing Hub Enterprise

  • Includes 10,000 marketing contacts

  • Sales Hub Enterprise

  • Service Hub Enterprise

  • Content Hub Enterprise

  • Operations Hub Enterprise

  • Commerce Hub

Zoho CRM – Best for Consulting Firms of All Sizes 

Zoho CRM – Best for Consulting Firms of All Sizes

Summary

With decades of experience under its belt, Zoho CRM is built for small to medium-sized businesses — but it’s powerful enough to serve enterprise-level needs as well. Offering a robust feature set that rivals even Salesforce, along with an extensive library of third-party integrations, Zoho stands out as one of the most competitive and versatile CRMs in the SaaS space.

Zoho’s scalability makes it a strong choice for consulting firms of all sizes. HOWEVER, its feature-heavy nature and somewhat dated user interface can create a steep learning curve — especially for teams without prior CRM experience.

Key Features

  • Intuitive Dashboard – A fully customizable, user-friendly dashboard with clean navigation designed to boost productivity and streamline your workflow.

  • Cross-Platform Accessibility – Available on both desktop and mobile platforms, Zoho CRM ensures you stay connected and productive wherever you are.

  • Multichannel Engagement – Consolidate communication across email, phone, social media, and live chat in one unified platform. This streamlines your outreach and enables more personalized, timely client interactions.

  • User & Contact Management (Sandbox Environment) – Zoho’s Sandbox feature allows for safe testing of custom-built modules and layouts—particularly valuable for SMEs and large businesses that require tailored CRM workflows.

  • Zia AI – Zoho’s AI assistant, Zia, helps with lead scoring, deal predictions, voice/text chat support, and intelligent sales insights to help guide decisions and improve conversions.

  • Real-Time Reporting & Analytics – Access detailed reports including:

    • Sales performance

    • Individual rep performance

    • Deal progress (closed/won/lost)

    • Revenue tracking over the last 30 days

Ratings

G2 - 4.1/5 (2,753)

Capterra - 4.3/5 (6957)

Pros

Cons

  • Robust and customizable interface that integrates well across various platforms and ecosystems

  • Feature-rich with extensive tools for sales, marketing, and automation

  • Highly scalable, making it a great fit for growing businesses

  • Integrates with a wide range of third-party apps and Zoho’s own suite of business tools

  • Onboarding and customization can be complex without technical assistance

  • Outdated UI and occasional syncing issues with third-party tools

  • The platform’s size and complexity can lead to slower load times and performance lags

Pricing Plans

Zoho CRM Pricing Plan

Standard

Professional 

Enterprise 

Ultimate

$20 /user/mo

$35 /user/mo

$50 /user/mo

$65 /user/mo

All the essentials:

  • Mass email

  • Custom modules

  • Workflows

  • Cadences

  • Sales forecasting

  • Lookup fields

  • Canvas

  • Office 365 integration

  • Zoho Marketplace

Everything in Standard +

  • Blueprint

  • CPQ

  • SalesSignals

  • Inventory management

  • Webhooks

  • Assignment rules

  • Validation rules

  • Kiosk Studio

  • Google Ads integration

Everything in Professional +

  • Zia — AI assistant

  • Territory management

  • Custom functions

  • Journey orchestration

  • Multi-user portals

  • Page layouts

  • Client scripts

  • Approval process

  • Sandbox

Everything in Enterprise +

  • Enhanced feature limits

  • Extended AI capabilities

  • Advanced customization

  • Data preparation

  • Augmented analytics

  • Data storytelling

  • Unified business insights

  • Advanced administration

Nimble CRM – Best For Marketing Automation

Nimble CRM – Best For Marketing Automation

Summary

Nimble is a communication-focused CRM designed to go beyond traditional contact management. It equips users with powerful lead generation tools and integrates seamlessly with Google Workspace and Microsoft 365 — helping you get more out of every client interaction.

Key Features

  • Lead Prospecting - Nimble can automatically capture contact data from email signatures, business cards (via its mobile app), or even just a person’s name or company name — pulling up associated social media profiles and contact details it finds online.

  • Communication Management – Store up to 25,000 contact records and create rich profiles for people and companies. These profiles can be automatically updated as you browse the web or interact on social media.

  • Social Media & Email Integrations – Access all email conversations, past or present, from Nimbles Unified Inbox. 

  • Nimble Prospector – This browser extension works outside the Nimble app, enabling you to gather contact and company info directly from anywhere on the web by simply hovering over names.

  • Email Marketing – Nimble includes email-focused features like templates, tracking, and automated sequences to help you engage leads and clients more effectively.

  • Mobile App – Available for both iOS and Android, Nimble’s mobile app brings essential CRM functionality to your phone — so you can manage relationships on the go.

Ratings

G2 - 4.5/5 (1,102)

Capterra - 4.4/5 (1883)

Pros

Cons

  • Easy to learn and use, with full customization for different industries and workflows

  • Makes it simple to find and organize contacts using tags

  • Clean, user-friendly interface with a mobile app available for iOS and Android

  • Quick to set up and integrates smoothly with email and social media accounts

  • The in-browser widget can be buggy or inconsistent at times

  • Customer support is helpful but not always easy to reach

  • Lead enrichment features are somewhat limited and may require manual updates

  • Some essential features are locked behind higher-tier pricing plans

Pricing Plans

Nimble CRM Pricing Plan

Features

Nimble CRM plan

Pricing

$29.90

Relationship Management


Contact Management

Social Profile Matching & Enrichment

Browser & Email Extensions

Agenda & Activities

Today Page

Marketing & Outreach


Web Forms & Lead Capture

Email Marketing

Email Templates

Group Messages

Email Sequences

Sales, Pipelines, Reporting


Prospecting

Sales Engagement

Pipeline Management

Prospect Marketing & Outreach

Workflows

Workflows Automations

Works Everywhere


Microsoft 365 Integration

Google Workspace Integration

Apple Mail Integration

Integrations


App Integration Partners

100 + Integration Partners

PhoneBurner Integration

Zapier Integration

120 + App Integrations

API Access

Mobile Apps


IOS

Android

Customer Support


Online & Email Support

Comprehensive Support Center

Daily Live Q&A Sessions

Weekly Training Webinars

Free 1:1 Calls

Capsule CRM – Best for Client Management

Capsule CRM – Best for Client Management

Summary 

Designed with simplicity and ease of use in mind, Capsule gives users access to powerful CRM features through a thoughtful design that minimizes the learning curve as much as possible. While allowing users to track pipeline milestones, schedule tasks for meetings and follow-ups, automated reminders, set up workflows, and trigger marketing sequences — all from one streamlined platform.

Much like Less Annoying CRM, Capsule’s basic feature set can only take you so far — especially if you’re running a large-scale operation or a business that's starting to scale.

Key Features

  • Client management – Keep a complete record of all your contacts and interactions, including the ability to create notes linked directly to email threads.

  • Task Management – Stay on top of your work with features to track project milestones, set follow-up reminders, and organize tasks tied to client projects.

  • Advanced Sales Analysis – Capsule analyzes your sales performance to uncover key insights, such as pipeline bottlenecks, average sales cycle duration, and win/loss rates by team members.

  • Mobile App – Access your CRM data anytime, anywhere with Capsule’s simple yet functional mobile app.

  • Integration-friendly – Easily connect Capsule with popular tools like Microsoft 365, Google Workspace, Xero, Mailchimp, and Zapier for seamless workflows.

Ratings

G2 - 4.5/5 (1,102)

Capterra - 4.4/5 (1883)

Pros

Cons

  • Capsule’s simplicity makes it easy to set up and start using right away

  • Customer support is fast and reliable

  • Provides easy access to manage and store client data and potential sales leads

  • The streamlined feature set may feel basic or limiting for larger businesses

  • Analytics and reporting options are somewhat limited

  • Training resources are more geared toward admin users than everyday users

Pricing Plans

Capsule CRM Pricing Plan

Starter

Growth 

Advanced 

Ultimate

$21user/mo

$38/user/mo

$60/user/mo

$75/user/mo

Starter plan gives you:

  • 30,000 Contacts

  • Email Templates

  • AI-Powered Email Assistant

  • Shared Mailbox

  • Basic Reporting

  • Premium Integrations

  • Goals

Everything in Starter, plus:

  • 60,000 Contacts

  • Workflow Automations

  • Advanced Sales Reporting

  • Reporting Dashboards

  • Multiple Sales Pipelines

  • Multiple Project Boards

  • Project Management

  • Team & Access Controls

  • Business Enrichment

Everything in Growth, plus:

  • 120,000 Contacts

  • Contact Enrichment

  • 50 Project Boards

Everything in Advanced, plus:

  • 240,000 Contacts

  • Dedicated Account Manager

  • Custom Training

  • Ongoing Priority Support

Insightly – Best for Project-Based Consulting

Insightly – Best for Project-Based Consulting

Summary 

To help businesses build lasting customer relationships, Insightly offers an all-in-one platform designed to manage projects, client interactions, and growth. With a powerful CRM at its core — combined with marketing automation, customer service tools, and seamless integrations — Insightly empowers businesses to scale efficiently and effectively all over the world. 

Breakcold Case Study: Steven Brady

Key Features

  • Contact Management – Store and organize detailed contact records, including communication history and custom fields.

  • Email Marketing – Create and send targeted email campaigns with tracking for opens, clicks, and responses.

  • Customizable Dashboard – Personalize your dashboard to display key metrics, tasks, and pipeline data at a glance.

  • Project Management – Track tasks, deadlines, and project progress directly linked to client records and opportunities.

  • Workflow Automation – Automate repetitive processes like follow-ups, task assignments, and approvals.

  • Sales Reports & Analytics – Generate insights into sales performance, lead sources, and pipeline health with detailed reporting tools.

  • Mobile App – Access and update CRM data on the go with a fully functional mobile app for iOS and Android.

Ratings

G2 - 4.2/5 (920)

Capterra - 4.0/5 (660)

Pros

Cons

  • Highly customizable: create custom fields, reports, templates, and dashboards

  • Reliable and responsive customer support

  • Clean, user-friendly interface with powerful automation capabilities

  • Email marketing is reliable but limited to sending 50 emails at a one time

  • Steeper learning curve; often requires assistance from a success rep to get started

  • Can be costly for smaller organizations, with key integrations locked behind higher-tier plans

Pricing Plans

Insightly Pricing Plans

Plus

Professional

Enterprise

$29/user/mo

$49/user/mo

$99/user/mo

Includes:

  • Lead and contact management

  • Project management

  • Advanced reports

  • Pre-built business dashboards

All Plus plan features and:

  • Lead assignment and routing

  • Workflow automation

  • Custom page layouts

All Professional plan features and:

  • Sandboxes

  • Products, pricebooks, and quotes

  • Comprehensive audit logging

Monday CRM – Best For Customizability 

Monday CRM – Best For Customizability

Summary

Built on Monday.com — a flexible work OS known for project and task management — Monday CRM is a customizable, no-code sales platform designed to help businesses manage and automate the entire sales process, from lead generation to post-sale activities.

Much like standing in a grocery store overwhelmed by TOO MANY choices, Monday’s wealth of customization options can leave you bogged down in setup — instead of focusing on what you got the platform for in the first place.

Key Features

  • Lead Management – Capture, organize, and track leads throughout the sales cycle.

  • Activity Tracking – Log calls, emails, and meetings to maintain a clear interaction history.

  • Pipeline Management – Visualize and manage deals at every stage of the sales funnel.

  • Guided Selling Tools – Use prompts and automation to streamline sales tasks and improve conversion rates.

  • Data Visualization & Analytics – Gain insights through customizable dashboards and performance reports.

  • Opportunity Management – Track sales opportunities and forecast potential revenue.

  • Forecasting & Data Management – Use historical and real-time data to predict sales trends and outcomes.

  • Account & Contract Management – Organize key account details and manage contracts from one place.

  • Proposal & Quotation Tools – Create, send, and track quotes or proposals directly from the CRM.

  • Seamless Platform Integrations – Connect with tools like Slack, Gmail, Zoom, and others to unify workflows.

  • Cross-Team Collaboration – Share updates, assign tasks, and communicate with team members across departments.

Ratings 

G2 - 4.6 /5 (921)

Capterra - 4.7/5 (406)

Pros 

Cons

  • Highly customizable & flexible

  • Powerful task management and the lead management system

  • The interface is simple and easy to use while being pleasant to interact with

  • Rich integration marketplace

  • There are growing pains to setting up the platform to suit your needs

  • Essential features locked behind higher paywalls 

  • There are too many features sometimes the UI looks cluttered and overwhelming to use

Pricing Plans 

Monday CRM Pricing Plan

Basic

Standard 

$15 seat/mo

$20 seat/mo

Basic includes:

  • Unlimited customizable pipelines

  • Unlimited contacts

  • Unlimited boards

  • Templates for lead, contact & deal management

  • iOS & Android apps

  • Unlimited free viewers

  • Create a dashboard based on 1 board


Includes basic, plus:

  • Advanced account, contact, & deal management

  • 2-way email integration with Gmail and Outlook

  • AI email generator

  • Activity management

  • Merge duplicate data

  • Custom CRM automations (250 actions per month)

  • Custom CRM integrations (250 actions per month)

  • Create a dashboard that combines 5 boards

  • 500 AI credits/mo/user

Pro 

Enterprise

$33 seat/mo

Contact sales 

Includes standard, plus:

  • Sales forecasting

  • Email templates

  • Email tracking & automations

  • Sequences

  • Quotes & invoices

  • Mass emails

  • Google Calendar sync

  • Sales analytics

  • Custom CRM automations (25,000 actions per month)

  • Custom CRM integrations (25,000 actions per month)

  • Create a dashboard that combines 20 boards

  • 500 AI credits/mo/user

Includes pro, plus:

  • Lead scoring

  • Mandatory fields

  • Team goals

  • Advanced analytics (dashboards up to 50 boards)

  • Account management

  • Documents for sales

  • Enterprise-scale automations & integrations

  • Enterprise-grade security & governance

  • Multi-level permissions

  • HIPAA Compliance

  • 500 AI credits/mo/user

Folk – Best For Relationship & Contact Management

Folk – Best For Relationship & Contact Management

Summary

Folk is a lightweight, all-in-one CRM built for small teams and CRM newcomers. It offers a simple, collaborative workspace to organize, manage, and engage with contacts, prospects, and clients — all in one streamlined platform.

Key Features

  • Centralized Contact Management – Store all client and lead information in one easily accessible place.

  • Customizability and Ease of Use – Simple setup with flexible options to tailor the platform to your workflow.

  • Collaboration Features – Share notes, assign tasks, and coordinate across teams.

  • Sales and Outreach Automation – Automate repetitive outreach, follow-ups, and lead nurturing tasks.

  • Integrations – Connect with popular tools like email platforms, calendars, and productivity apps.

  • AI-powered Insights – Leverage artificial intelligence for smarter recommendations and performance tracking.

Rating

G2 - 4.5/5 (273)

Capterra - 4.4/5 (36)

Pros

Cons

  • Personalized customer support

  • Easy to use and set up

  • Affordable and accurate

  • Robust enrichment features


  • No mobile app

  • Limited filters and segmentation options

  • No automatic tracking for missed calls and meetings

  • Lacks detailed reporting options

Pricing Plans

Folk Pricing Plans

Standard

Premium

Custom

$25/user/mo

$50/user/mo

$100/user/mo

Limits

  • 2,000 emails / member / month

  • 500 enrichments / month

  • 1 email domain

  • 1 account sync / member

  • 2,000 magic fields / month

Advanced

  • WhatsApp sync (Coming soon)

Limits

  • 5,000 emails / member / month

  • 1,000 enrichments / month

  • 3 email domains

  • 5 accounts sync / member

  • 5,000 magic fields / month

Advanced

  • Dashboards

  • Deals

  • Email sequences

  • API (Coming soon)

  • WhatsApp sync (Beta)

Admin

  • Advanced roles & permissions

  • Migration service

  • Priority support and dedicated CSM

Limits

  • Custom emails / member / month

  • Custom enrichments / month

  • Custom email domains

  • Custom accounts sync / member

  • Custom magic fields / month

Advanced

  • Dashboards

  • Deals

  • Email sequences

  • API (Coming soon)

  • WhatsApp sync (Coming soon)

Admin

  • Advanced roles & permissions

  • Migration service

  • Priority support and dedicated CSM

  • Custom billing

💭 Final Thoughts + Takeaways

And there you have it — we’ve broken down 10 of the best CRMs for consultants so the research doesn’t break you down instead 😂. From Breakcold’s AI-native social-selling capabilities, to Less Annoying CRM’s simple and budget-friendly approach, to Pipedrive’s sales-focused automations, there’s something here for every consulting style and every stage of growth.

Just remember: choosing the right CRM isn’t just about saving time — it’s about building the engine that drives your business. And while that engine can stall or scale, going AI-native ensures it runs like a self-driving growth machine. 😉

Breakcold Landing Page

Q&A - Recurring Questions About CRMs for Consultants

What is the best CRM for solo consultants?

In no particular order:

  • Breakcold — Perfect for solo consultants who prioritize social selling and staying top-of-mind. Its Engagement Feed and streamlined interface make it easy to nurture relationships without getting overwhelmed.

  • Less Annoying CRM — Ideal for consultants who want a no-fuss, budget-friendly CRM that covers all the basics without unnecessary complexity.

  • Zoho CRM — A more feature-rich option for solo consultants who want room to scale. With strong automation, reporting tools, and integrations, it’s great for those who are ready to grow their business strategically.


  • Can Notion be used as a CRM?

Technically, yes — Notion can be customized to function as a lightweight CRM. You can create tables, databases, and pipelines to track clients and leads. However, it's not purpose-built for sales or relationship management, which means you’ll be missing out on automations, lead scoring, analytics, and integrations that true CRM platforms offer. If you’re just starting out and only need the basics, Notion could work — but as you scale, a dedicated CRM will save you time and headaches.

  • Do Consultants need a CRM?

Absolutely. Whether you're a solo consultant or running a growing team, a CRM helps you:

  • Stay organized by managing all your client data in one place

  • Streamline outreach with templates, reminders, and automation

  • Close more deals by keeping your pipeline full and moving

  • Build stronger relationships by tracking interactions, follow-ups, and important dates

If you’re serious about growing your consulting business and retaining clients long-term, a CRM isn’t optional — it’s essential.

Q&A - Recurring Questions About CRMs for Consultants

What is the best CRM for solo consultants?

In no particular order:

  • Breakcold — Perfect for solo consultants who prioritize social selling and staying top-of-mind. Its Engagement Feed and streamlined interface make it easy to nurture relationships without getting overwhelmed.

  • Less Annoying CRM — Ideal for consultants who want a no-fuss, budget-friendly CRM that covers all the basics without unnecessary complexity.

  • Zoho CRM — A more feature-rich option for solo consultants who want room to scale. With strong automation, reporting tools, and integrations, it’s great for those who are ready to grow their business strategically.


  • Can Notion be used as a CRM?

Technically, yes — Notion can be customized to function as a lightweight CRM. You can create tables, databases, and pipelines to track clients and leads. However, it's not purpose-built for sales or relationship management, which means you’ll be missing out on automations, lead scoring, analytics, and integrations that true CRM platforms offer. If you’re just starting out and only need the basics, Notion could work — but as you scale, a dedicated CRM will save you time and headaches.

  • Do Consultants need a CRM?

Absolutely. Whether you're a solo consultant or running a growing team, a CRM helps you:

  • Stay organized by managing all your client data in one place

  • Streamline outreach with templates, reminders, and automation

  • Close more deals by keeping your pipeline full and moving

  • Build stronger relationships by tracking interactions, follow-ups, and important dates

If you’re serious about growing your consulting business and retaining clients long-term, a CRM isn’t optional — it’s essential.

About the author

Arnaud Belinga

    Try my AI Sales CRM software
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    Breakcold Youtube Channel

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